Overview
Element451 offers powerful filters to help you narrow down groups of people based on specific conditions. These filters are categorized by Property Type, which organizes the data into meaningful groups for easier selection and segmentation.
When creating a Segment, use the Filter Type drop-down menu to limit the list of available filters to those relevant to your needs.
Notes About Property Types
Does Not Exist Operator: This operator cannot be used in Activity, Document, or Decision filters to identify missing data. Instead, label users with the required data and exclude them from your filter.
Color Groupings: Each Property Type is assigned a color, making it easier to visualize and organize Filters in your Segments. Color groupings make it easier to identify related Filters and ensure your Segments are logically structured.
Color Grouping Guide
Blue: Contacts
Purple: Decisions
Maroon: Tasks
Orange: Activity
Green: Documents
Red: Surveys
Light Green: Relationships
No Color: Appointments
Property Types + Categories
Users (People/Contacts)
Users (People/Contacts)
These Filters relate to external users, such as students or applicants. They include personal information, preferences, and application-related data.
Example Filters:
Name
Bio/Demo Information
Preferred Major
Application Term
Data Categories:
Academic Preferences
Address
Application
Athletics
Citizenship
College
Dates
Education
Emergency Contact
Evaluations
Events
Funnel Stage
High School
Holds
Identities
Milestones
Notes
Phone
Relationship
School
Sources
Traits
User
User - Custom
Activity
Activity
These Filters track user actions, such as account creation, application submission, or email engagement. These properties help you track how people interact with your communications, applications, and other efforts. For these actions, you can filter based on how often the student did the activity and within what time window.
The Activity filter type does not support searching for multiple instances of the same activity using an AND condition.
Example Filters:
Number of Applications Submitted
SMS Sent within Last 30 Days
Data Categories:
Account
Application
Appointment
Courses
Custom
Decision
Email
Events
Forms
Info Request
Journey
Page
Phone Call
SMS
Survey
Task
Relationship
Relationship
These Filters are based on relationships between contacts, such as a parent and child.
The first part of the type refers to the person you are querying for.
The second part and the filters below refer to the person they must be related to (for example, Parent-Child).
Example Filters:
Relationship Type
Specific Attributes of the Related Person
Tasks
Tasks
These Filters focus on Task-related data, such as status, priority, and type.
Example Filters:
Task Status (e.g., Completed or Overdue)
Task Type
Decisions
Decisions
Filters for decision-related data, such as application checklist items or decision statuses.
Example Filters:
Missing Checklist Items
Last Reviewer
The "Checklist Completed" filter lets you filter by completed checklists, with the option to narrow it down to a specific property (e.g., term or application). In contrast, the "Checklist Item" filter allows you to filter by a specific checklist item (e.g., a transcript document).
Documents
Documents
Filter users based on documents that have been created and mapped to fields and tags such as transcripts.
One of the most commonly used searches is the Document Type, which allows you to segment if specific document types have been submitted.
Example Filters:
Document Type
Submission Date
Surveys
Surveys
Filters based on survey responses or completion statuses.
Example Filters:
Survey Completed (count)
Survey Answered
Appointments
Appointments
Filters related to one-on-one appointments with users, such as appointment type and status.
Example Filters:
Appointment Type
Assignee
Conversations
Conversations
These Filters focus on conversation data, such as status, delivery method, and AI-analyzed engagement signals.
Status
Created At
Last Activity At
Delivery Method
Assigned To
Is Anonymous?
AI Confusion Score
AI Conversation Type
AI Customer Experience Score
AI Engagement Score
Intent to Stop Communications?
Needs Follow-Up after AI?
AI Sentiment Analysis
AI Tone Analysis
Courses
Courses
These Filters focus on course and enrollment data, such as grades, section details, and instructor information.
Course - Category
Enrollment - Current Grade (number)
Enrollment - Current Grade (text)
Enrollment - Risk Level
Enrollment - Final Grade (number)
Enrollment - Final Grade (text)
Enrollment - Institution ID
Enrollment - Last Attended Date
Enrollment - Last LMS Activity
Enrollment - Last Course Access Date
Enrollment - LMS URL
Section
Section - Campus
Section - Code
Section - End Date
Section - Institution ID
Section - Instruction Mode
Section - Instructors
Section - Instructor
Section - Instructor Email
Section - School
Transcripts
Transcripts
These Filters focus on academic transcript data, such as GPA, credits, courses, and institution details.
Class Rank Percentile
Class Rank Decile
Concentrations
Converted 4.0 Core GPA
Converted 4.0 Unweighted GPA
Converted 4.0 Weighted GPA
Course (College)
Course (High School)
Course Level Totals
Created At
Credits Attempted
Credits Completed
Credits Earned
Cumulative Reported GPA
Cumulative Recalculated GPA
Degree Level
Degree Programs
Degree Type
Doctoral 700+ Level Courses
Graduation Date
Graduate 500-699 Level Courses
Highest Course per Academic Area
Highest Course per Subject
Institution Address
Institution Code
Institution Name
Institution Type
Institutional Credits
Institutional Reported GPA
Institutional Recalculated GPA
Last 30 Credits GPA
Majors
Minors
Major GPA
Reported Weighted GPA
Reported Unweighted GPA
SAT
STEM Count
Student ID
Subject Area Totals
Transcript Date
Transfer Credits
Upper Division 300-400 Level Courses
Cases (Closed Beta)
Cases (Closed Beta)
These Filters focus on Case-related data (Case Management), such as type, priority, status, and associated activity.
Case Type
Case Priority
Case Status
Case Status Category
Confidentiality
Assigned To
Subscribers
Created By
Created At
Due At
Updated At
Resolved At
Closed At
Number Of Tasks
Has Open Tasks
Has Conversations
Has Notes
Has Documents
Has Alerts Attached
Number Of Attached Alerts
Alerts (Closed Beta)
Alerts (Closed Beta)
These Filters focus on Alert-related data (Case Management), such as type, priority, status, and review history.
Alert Type
Alert Priority
Alert Status
Alert Status Category
Reviewer
Created By
Created At
Reviewed At
Escalated At
Resolved At
Dismissed At
Has Associated Case
Associated Case Type
Associated Case Status
Combining Filters: All (AND) + Any (OR)
Filters from different Property Types (different colors) are always connected using the All (AND) operator. Filters with the same color can be grouped using either Any (OR) or All (AND), but the Any (OR) operator cannot be used between Filters from different Property Types. For Example:
A segment looking for students in Missouri AND who have uploaded a transcript will connect the Filters automatically with All (AND).
You cannot create a segment where students are in Missouri OR have uploaded a transcript.
For more details about using operators, see our help article on operators.