Overview
Once your LMS is integrated and course data is flowing into Element451, it becomes more than just a snapshot of student performance—it becomes actionable. Real-time academic insights can trigger automated interventions, help staff support students more effectively, and create a seamless student experience across platforms.
This article shares practical examples of how your institution can use course data to drive student success, reduce manual workload, and deliver timely, personalized support through Workflows, StudentHub, and Bolt Agents.
Getting Started: Key Fields That Power Student Success
Before diving into use cases, it’s helpful to understand the fields that make course data so powerful. These can be used to build filters and segments, triggering workflows that assign tasks, send messages, or deliver nudges in StudentHub.
Field | Use It To… |
Current Grade | Trigger in-course interventions when performance drops |
Final Grade | Send end-of-term summaries or congratulations |
Total Absence | Identify students missing too many classes |
Last Attended Date | Flag gaps in attendance for early alerts |
Last LMS Activity | Catch disengaged students who’ve stopped engaging online |
Enrollment Status | Trigger actions for dropped, completed, or withdrawn courses |
Section Start/End Date | Time communications at the beginning or end of a course |
Term | Filter segments and workflows by academic term |
Combine multiple fields to fine-tune your segmentation. For example, create a segment for students who haven’t attended or logged in for 5+ days to identify high-risk disengagement.
🚩 Identifying and Supporting At-Risk Students
When students start falling behind, real-time data can help you catch issues early, before they escalate.
You could use Element451 to:
Create an “At-Risk” calculated segment based on low grades, inactivity, or absences.
Trigger an automated check-in email or SMS offering support resources.
Assign a StudentHub contact task prompting students to schedule tutoring (via the Appointments module).
Alert an advisor or coach by assigning an internal task.
💡 Pro Tip: If a student replies to a message, a Bolt Agent can jump in to answer questions and direct them to next steps, keeping the conversation going without human intervention.
🎉 Celebrating Milestones + Encouraging Momentum
When a student succeeds, even small acknowledgments can help build confidence and keep them engaged. For example, you might want to celebrate strong performance in a course or highlight a student’s academic progress.
You could use Element451 to:
Send a congratulatory message via push notification, email, or SMS when a student earns an A or improves their grade.
Suggest a related course or next step to keep the momentum going.
💡 Pro Tip: Celebrations don’t always have to be academic. Consider highlighting course completion or consistent attendance to keep students motivated.
📣 Deliver the Right Forms at the Right Time
Course data can help you personalize the timing of evaluations, applications, and feedback opportunities. For example, when a student finishes a section or drops a course, you might want to follow up automatically.
You could use Element451 to:
Trigger course evaluations when a section status updates to “completed.”
Send drop surveys when enrollment status changes to “withdrawn” or “dropped.”
Invite students nearing graduation to complete an application or meet with career services.
Ask for reflections or check-ins from students enrolled in experiential or research-based courses.
💡 Pro Tip: Add a delay and condition check to resend the form if it hasn’t been completed within a few days.
🤝 Coordinating Support Across Departments
Course performance isn’t just for advising—coaches, academic support teams, and others can use it too. Imagine a workflow that alerts a coach and advisor when a student-athlete misses several classes.
You could use Element451 to:
Assign internal tasks to advisors, academic coaches, or support staff based on course performance.
Notify athletics staff or program coordinators when students fall below academic standards.
Create segments for specific groups, like fraternities or sororities, whose academic performance is monitored by Student Affairs. Use those segments to alert Greek Life advisors when members of a chapter are underperforming.
💡 Pro Tip: This is especially useful for students in specialized programs (e.g., TRIO, First-Year Experience, Honors).
📱 Keeping Students Informed with Helpful Nudges
Course data gives you the power to send relevant reminders at the perfect time. For example, you could notify a student who drops a course that they’re no longer full-time and may need to talk to financial aid.
You could use Element451 to:
Alert students about enrollment changes (e.g., dropped below full-time).
Send reminders for advising or registration deadlines based on their term or schedule.
Recommend tutoring, academic resources, or time-management tips for their course load or section type.
💡 Pro Tip: You can send nudges across multiple channels: email, SMS, push notifications.
🤖 Delivering Support with StudentHub + Bolt
These use cases get even more powerful when paired with Element451’s AI tools and student-facing experience:
StudentHub keeps everything in one place—Bolt Agents, Courses, Contact Tasks, Live Chat, Contact Network, and Appointments—so students can act without needing to leave the platform.
Bolt Agents can respond to student replies automatically, providing links, answering common questions, and keeping the interaction going. Soon, agents will have the ability to message students proactively by reasoning and aiming to complete a goal you set. Stay tuned for more!