Overview
The Athletics card of the user profile allows you to track student interest in your institution's athletics programs. You can also manage key data around your athletic recruitment program, such as athletic recruit status, source of an athletic recruit, rankings, and more.
This keeps your collegiate athletics data separated from "activities" that track extracurricular activities the prospect or applicant may have participated in during their high school years.
📙 Note: You must have an athletics card displayed on your profile template. Learn more about Bolt Profile Templates.
Accessing the Athletics Card + Adding Athletic Information
Navigate to Contacts > People or use the search bar in the top right corner to search the student's name.
Click on their name to open the profile.
Look for the Athletics card on the user profile. You can also search for it using the search bar.
Click the plus sign or Add Athletic to add information.
You'll notice a number of fields to allow for future integration with other platforms, such as FrontRush. Most notably, the Integration ID, Recruit Activity Date, Source Date, Created by, Created Date, and Updated Date. Note that these date fields will not update automatically but may be required fields for integration. More on the upcoming integration features soon.
When you're finished adding information, click Save in the top right corner.
Using Athletics Group on Applications and Forms
You can use the Athletics field group to collect athletics interest information from your prospective students, even if they are not athletic recruits.
⚠️ When using the Athletics group on an application or form, it is important to note that most fields in the group are designed to be maintained by admissions or coaching staff (like Recruit Status) and aren't relevant to prospective students.
Therefore, many of them shouldn't be made student-facing on your forms and applications. Be sure only to show the fields that you want students to provide data for.
We recommend only showing the Sport field (and possibly the position field) on student forms or applications.
Athletics Data Sources
To ensure data quality, several fields in the athletics card rely on Data Sources. They are Sport, Position, Term, Recruit Status, and Source. Element451 has seeded system data sources for these items. However, we recommend that you create new custom data sources to customize the values to your institution.
📙 Note: The Sport system data source uses the sports and associated codes from the College Board dataset.
Once you've created your custom data sources, navigate to Data + Automations > Field Management to assign your custom data sources to the Athletics Field Grouping.
