Overview
Event self-check-in allows registrants to quickly check themselves into an event, streamlining the process for both attendees and organizers. When this feature is enabled, students can check in either through an email prompt or directly from StudentHub, making event management more efficient.
Overview Video
How It Works
Once the event self-check-in feature is enabled, registrants have two options for checking in:
Email Check-In
At the designated check-in time, registrants receive an email prompting them to check-in. The email includes a button that directs them to a unique URL where they can confirm their check-in status.
After clicking, they will see a confirmation message or be redirected to a specified URL based on the event’s settings.
StudentHub Check-In
At the same time the email is sent, a Check-In button appears on the Event Details page within StudentHub.
With one tap, registrants can check in instantly, and their attendance is automatically marked as “Attended” in Element451.
Enabling Event Self Check-In
Self-check-in is configured at the event level. To enable self-check-in:
Navigate to Engagement > Events > All Events.
Locate the event for which you wish to enable self-check-in.
Click on the event name.
Click on the Signups tab.
Click on Self Check-In from the left-hand menu.
Enable the toggle for “Self Check-In."
Configure the settings:
Send: Select whether you want the email to be sent before or after the event start time.
Send an Email: Select the time you want the email to be sent based on what you selected above (before or after). For example, if you want the email to be sent 30 minutes before the event starts.
Confirmation: Choose what you want to happen upon successful check-in. You can select one of the following:
Success Message: Displays text content that includes basic formatting
and the ability to hyperlink text.
URL Redirect: Automatically redirects the registrant to another webpage.
Depending on your choice, add the message content or the URL.
Settings are saved automatically.
Pro Tips
Create a test event and test the self-check-in feature.
Customize the confirmation message to include additional event details or instructions to make the check-in process even smoother for your registrants. This could include directions, schedule highlights, or other important information.
The Events Module is only available with the Element Engage package.