When people click on an event from the event site homepage, the calendar, or from another source (e.g. a student search communication), they'll arrive at an event page. Event pages contain everything a person might need to know about the event. People can also register for the event on the event page if signups are turned on for the event.
You can manage what's displayed on a event page by editing what was entered when the event was created.
Let's look at the different parts of an event page.
At the top is general information about the event, including the date, or next upcoming date if there are multiple occurrences, the time, and the building and room number where the event will take place (if that data is included in the event location).
The Register Now button will take the person down to the registration form at the bottom of the page where they can sign up for the event, and choose the date/time of the event they want to attend if it's an event with multiple occurrences. Alternatively, they can scroll to the next section of the page.
The first section in the main section of the event page is the date/time list. Here people can see all the dates and times the event is happening. Some things to have in mind:
- If there's only one occurrence of the event, only that date/time will appear.
- Event dates that have reached capacity for registration will be indicated as such and not allow registration for that date.
- If your event has too many dates to reasonably display at once, the first 5 will show, and people will be prompted to view more dates by viewing all or filtering for a specific date range.
- Clicking the Register button next to any event date takes people to the registration form at the bottom of the page. The form will automatically fill in the date and time they selected to register for.
Description, Location, Contact, and Other Details
Alongside the dates and times are sections containing the information entered when you or a team member created the event. E.g. location (complete with a map), description, contact information, Q&A.
Other useful information may be included as well. For example, in the screenshot below, there's a section called Related Events in the bottom right. This area highlights calendar dates on which events with the same type as this event are scheduled. Clicking on a date brings up basic information about that event, including a link to visit its event page. This is one example of how creating a good list of event types (in settings) can be helpful for generating interest in your events.
If you have signups enabled, this is where your potential attendees will register for your event. You can define what people need to fill out by adding a signup form to your event. Note that forms for dates with multiple occurances will always have the date when the person wants to attend at the top of the form. Some things to keep in mind:
- If you have included validation options on any of your fields (a good practice to ensure you are getting consistent data), any invalid entries will be highlighted and an error message will display next to the field so that people can correct what they've entered.
- When people click the Register button at the bottom of the form (assuming all validations have passed), they will be taken to a Thank You page that lists other events they may be interested in attending. You can edit the thank you message in settings.
- Alternately, if you have payment turned on, the Register button will say Proceed To Payment. See below for more.
When creating your signup form you have the option to require payment to register for the event. If payment is required, registrants will be prompted to enter payment details after submitting their registration form via a Proceed To Payment button.
When they click on the button, the payment window will appear.
The price of the ticket is listed at the top followed by a form where they'll enter credit card information. Once the charge is accepted, your new attendee will be registered.
Note: Tickets are purchased individually. If multiple people are registering they will each need to submit the form and payment.
That's it! You can choose how detailed to make an event page when you create your event. Event451 provides you with a large toolkit to create events as you envision them, so use different combinations of features to make your vision come to life!