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Adding + Editing Event Details
Adding + Editing Event Details

Advance your event setup by adding essential details that populate the landing page, such as the photo, description, location, and more.

Eric Range avatar
Written by Eric Range
Updated over a week ago


This article covers adding and editing event details after an event has been created. Reviewing this guide will teach you how to finish shaping your event with all the necessary details and information. The information added here populates the content on your event's landing page.

Once you have completed this step of adding the details of your event, you can move on to adding dates/occurrences.

Configuring Event Details

In the first step of event creation, you create your event shell, and upon completion, the event editor should have opened. If you are not on the event editor:

  1. Navigate to Engagement > Events > All Events.

  2. Click on your event's name or the pencil icon to open the editor.

The event editor is divided into Metadata (the header) and three tabs: Event Overview, Attendees, and Signups (see screenshot below).

This guide will cover the Metadata and Event Overview settings. The Attendees tab is covered in Event Messaging and Notifications and Managing Event Attendees, while Signups is covered in Creating an Event Registration Form + Payments.


At the top of the event is information such as privacy, type, and categories that you specified when creating the event in part one.

To change this information, click on the item you want to change. In addition to that pre-configured information, you'll also find a few other settings displayed:


Use this switch to enable/disable signups (event registration).

You must also ensure the registration status is set to 'open' within the event Signups tab. That is also where you'll configure the form attendees complete to register for the event. These configurations are detailed in the article Creating an Event Registration Form + Payments, which we recommend reviewing after this one.

Created By

Displays the name of the internal user who created the event.

Star Icon

Make the event a Featured Event by clicking the star icon.


Check or change the publishing status by clicking the drop-down menu to the right of the star icon.

  • Draft: Your event is not visible to anyone.

  • In Review: Your event is not visible but indicates to your team that the event is ready for review/approval.

  • Published: This status makes your event visible on your Events Site. If it is a public event, it will show on the main page of your event site. People will need the event URL to see your event if it's private.

Event Overview Tab

On the Event Overview tab, youโ€™ll add the specific details of your event, including the description, event date(s), location, presenter, Q&A, and contact information. Click the headings below to explore how to configure each section:

Event Image

The event image is displayed on your event site and its dedicated event landing page. Preview how they look in the screenshots below:

Preview: Events Site

Adding Your Event Photo

  1. Click the circle that says Add Photo.

  2. Select a file from your computer or drag and drop one into the window.

  3. Click Add.

The image format must be .png or .jpeg and no larger than 5MB. Images should also be square (1:1 aspect ratio) larger than 368x368, with a recommended size of 500x500. Images that are too small or in other aspect ratios may cause unintended cropping.


Your event description provides a space for you to explain the event to attendees and provide any other relevant information. We think it's a good idea to be concise but also informative. You can add content that will encourage attendance and take advantage of the text formatting tools. Note: You don't need to include the date, time, and location. The event landing page will dynamically display this information automatically. Your event description is displayed on the event's dedicated landing page. Preview how it looks in the screenshots below:

Preview: Description on Event Landing Page

Adding a Description

  1. To add a description, enter your desired content into the description text box. To format your text, use the formatting toolbar. The description supports hyperlinks, so you can link to documents or other websites.

  2. Your description will automatically save as you type.

Event Date(s) and Time

The Event Date(s) tab is where you'll add the date(s) and time(s), or occurrences, of your event. Details on this process are outlined in the article we recommend reviewing next.


The Events Module is integrated with Google Maps to search for and display locations. This makes it easy for you to add your event location and for attendees to find them. Your event location is displayed on the event's dedicated landing page. Preview how it looks in the screenshot below:

Preview: Location on Event Landing Page

Adding an Event's Location

  1. Click Add Location.

  2. Configure the location details:

    • Venue Name: If there's a venue name for the location, enter it.

    • Search Address: Start entering the address. Google Maps will show results as you type. Select the correct address.

  3. The address will populate using your selection. If there's a building and/or room number, enter them next. Google will not populate this.

  4. Once you've entered all relevant information, click Save in the bottom right.

Editing + Clearing an Event's Location

  • To edit a location already added, click the Edit button.

  • To clear a location already added, click the Clear button.


If you plan to have speakers at your event that you'd like to highlight or want to let your attendees know who to look forward to hearing from, you can use this feature. Presenters are displayed on the event's dedicated landing page. Preview how it looks in the screenshot below:

Preview: Presenters on the Event Landing Page

Adding Presenters

  1. Click Add Presenter.

  2. Enter the basic details (name, title, organization) about the presenter.

  3. Click Save.

  4. Follow the same steps to add additional presenters.

Want to add more info about your presenter(s)? Consider including more background info on the Description tab.

Editing, Deleting, + Reordering Presenters

  • To edit a presenter, click the pencil icon.

  • To delete a presenter, click the trash can icon.

  • To reorder presenters, click on the double arrow icon to the left of the presenter's name and drag it to a new spot in the list.

Questions & Answers

Use the Questions & Answers feature to display frequently asked questions or essential details about your event on the landing page. This feature can help save time by answering your attendee questions before they come to you. Preview how it looks in the screenshot below:

Preview: Q&As on the Event Landing Page

Adding Q&A

  1. Click Add Q&A.

  2. Type in the question in the question field.

  3. Type in the answer in the answer text field.

  4. Click Add when you're finished entering the Q&A.

  5. Repeat the process to add as many Q&As as you need.

Editing, Deleting, and Reordering Q&As

  • To edit a Q&A, click the pencil icon.

  • To delete a Q&A, click the trash can icon.

  • To reorder Q&As, click the double arrow icon to the questions left and drag it to a new spot in the list.


While your Q&A section will hopefully answer any questions people may have, there may be instances where attendees need to reach out to you or the event organizer. If you choose, you can display contact information on the event's landing page. Preview how it looks in the screenshot below:

Preview: Contact on the Event Landing Page

Adding Contact Information

  1. Click Add a Contact.

  2. Enter as much of the requested information on the form as is appropriate for the event. Note: An email address is required.

  3. Click Add.

Note: You can only have one contact per event.

Editing + Deleting Contact Information

  • To edit the Contact, click the edit button.

  • To delete the Contact, click the delete button.

๐Ÿ›‘ You're not done! If you are creating an event, you still have several more steps to complete before your event is ready to publish. Next, explore the article, Event Dates /Occurrences.

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