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On Campus Tour and Virtual Information Session Packs
On Campus Tour and Virtual Information Session Packs

Install these Packs to promote and manage attendance for an in-person tour or virtual information session.

Ardis Kadiu avatar
Written by Ardis Kadiu
Updated this week

Overview

Hosting an opportunity for prospective students to talk to your admissions team, ask questions, and explore campus is a crucial step in the recruitment journey as prospects evaluate their options during their school search.

In our Packs library, we have two resources to help you promote and manage attendance for both an in-person campus tour and a virtual information session using the Events module.


This Pack is for any institution seeking to host an on-campus tour or a virtual information session. It can be installed multiple times to promote multiple events.

To use any Pack in the Library, you must first set up your Packs Tokens. Click here to learn more about Packs Tokens.


On-Campus Tour Pack

Video Guide

Pack Install Options

When installing the Pack, you'll need to configure the following options.

  • Event Start and End Date and Time

  • Venue

    • Venue Name

    • Featured Image

    • Room name

    • Building

    • Location (For displaying on Google Maps)

  • Configure Communications

    • Sender email address and name: configures the reply-to email address and name of sender in messages that are sent.

    • SMS phone number and sender name: similarly configures the phone number and name referenced in text messages that go out. (e.g., "This is Chris from Element University...")

    • Contact info: Populates the footer fields in the associated emails.

Reviewing the Workflow and Email/SMS Messages

Before activating the campaign, you should review all the included components in this Pack. After installing the pack, you can see a list of these.

Email Components

The emails included with this campaign come with suggested pre-written content to encourage recipients to attend your event. Keep an eye out for highlighted text where you can add information specifically about your institution:

You can access your email/SMS components under Engagement > Campaigns > Ongoing Communications.

Event Overview

The event (used to manage registrations) also has suggested pre-written content. Keep an eye out for highlighted text where you can add information specifically about your institution:

  • You can also review the event details and add presenters and a FAQ (optional).

The installed event is located under Engagement > Events > All Events.

Workflow Components

The installed workflow is available under Data + Automations > Workflows > All Workflows.

This will automate sending the installed invitation to the event.

Activating the Campaign

After you have reviewed your email/SMS messages and your workflow, set your workflow status to active to begin running the campaign.


Virtual Information Session Pack

Video Guide

Pack Install Options

When installing the Pack, you'll need to configure the following options.

  • Event Start and End Date and Time

  • Video Platform (Zoom, etc.) and Instructions

  • Configure Communications

    • Sender email address and name: configures the reply-to email address and name of sender in messages that are sent.

    • SMS phone number and sender name: similarly configures the phone number and name referenced in text messages that go out. (e.g., "This is Chris from Element University...")

    • Contact info: Populates the footer fields in the associated emails.

Reviewing the Workflow and Email/SMS Messages

Before activating the campaign, you should review all the included components in this Pack. After installing the pack, you can see a list of these.

Email Components

The emails included with this campaign come with suggested pre-written content to encourage recipients to attend your event. Please review before setting your workflow to active.

You can access your email/SMS components under Engagement > Campaigns > Ongoing Communications.

Event Overview

The event (used to manage registrations) also has suggested pre-written content. Keep an eye out for highlighted text where you can add information specifically about your institution:

You can also review the event details and add presenters and a FAQ (optional).

The installed event is located under Engagement > Events > All Events

Workflow Components

The installed workflow is available under Data + Automations > Workflows > All Workflows.

This will automate sending the installed invitation to the event.

Activating the Campaign

After you have reviewed your email/SMS messages and your workflow, set your workflow status to active to begin running the campaign.

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