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Event Settings + Your Event Site
Event Settings + Your Event Site

Customize your Event Settings and Event Site in Element451: logos, billboards, menus & more for a seamless, branded experience.

Michael Stephenson avatar
Written by Michael Stephenson
Updated over a week ago

Overview

This article walks you through customizing your Event Settings, which allows you to personalize your public Events Site and configure global settings, such as the thank you message shown after event registration.

Event Site

Your Events Site lists all your public events, enabling prospective attendees to browse, filter by category, date, and venue, and find events that match their interests. The site can be customized with logos, menus, and the ability to configure an external domain (e.g., events.fireuniversity.edu) for a cohesive, branded experience.

We'll detail how to adjust site elements and settings to enhance user experience and align with your institution's branding.

Accessing Event Settings

To access event settings, navigate to Engagement > Events > Event Settings.
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In the left-hand column, you will see the Event Settings menu.

Below, we explain each section in detail. πŸ‘‡


Logos

Header

The header logo is displayed at the top of your Events Site, and the header of email messages sent using the Events module.

πŸ’‘When selecting your header logo, consider the following:

  • The logo is placed against a background of your institution's primary color, so the logo color should be chosen accordingly.

  • The logo displays up to 60 px high and 200 px wide.

  • The logo can be in .jpg or .png format.

Footer

The footer logo is displayed at the bottom of your Events Site, and the footer of email messages sent using the Events module.

πŸ’‘ When selecting your footer logo, consider the following:

  • The logo is placed against a white or light-grey background and should have a color that will work well with a light background. We recommend using your primary color as long as it provides proper visibility.

  • The footer logo displays up to 200 px high and 200 px wide.

  • The logo can be in .jpg or .png format.
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Add Logo

  1. Navigate to Engagement > Events > Event Settings.

  2. Click Logos from the lefthand menu.

  3. Click Upload Header or Upload footer, or drag your file into the box.

  4. If clicking Upload, a dialogue box will open for you to select your file to upload.

Change or Remove Logo

  1. Navigate to Engagement > Events > Event Settings.

  2. Click Logos from the lefthand menu.

  3. Click Remove under the preview of the logo.

  4. Select Upload or drag a file into the box to replace the logo.


Billboard

When you highlight an event, your event site will display a billboard at the top of the page. By default, the billboard uses the highlighted event's photo. A gradient overlay is then applied on top of the image using the color of your choice.

Add Billboard Overlay

  1. Input a hex code in the color picker field.

  2. Click the color picker and select your color.

Remove Billboard Overlay

  • If there is a hex code in the field, delete it and leave it empty.

  • No action is needed if there is no hex code in the field.


Types

Event types are for internal use only, allowing you to select one per event. They can be used for segmenting and providing valuable data insights, aiding in the strategic analysis of your events.

Add Type

  1. Navigate to Engagement > Events > Event Settings.

  2. Click Types from the lefthand menu.

  3. Click the plus button in the bottom right.

  4. Enter the text for the new type in the window that appears, and click Add to save.
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Change, Remove, or Reorder Type

  1. Navigate to Engagement > Events > Event Settings.

  2. Click on Types from the lefthand menu.

  • To edit a Type, click the pencil icon.

  • To remove a Type, click the trash can icon.

  • To reorder a Type, click and drag using the double arrow icon to the desired placement in the list.


Categories

Event categories act as tags for your events, visible on both the event and the events site. You can apply multiple categories to an event, and students can filter by these categories on the events site.
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Add Category

  1. Navigate to Engagement > Events > Event Settings.

  2. Click Categories from the lefthand menu.

  3. Click the plus button in the bottom right.

  4. Enter the text for the new category in the window that appears, and click Add to save it.
    ​

Change, Remove, or Reorder Category

  1. Navigate to Engagement > Events > Event Settings.

  2. Click Categories from the lefthand menu.

  • To edit a Category, click the pencil icon.

  • To remove a Category, click the trash can icon.

  • To reorder a Category, click and drag using the double arrow icon to the desired placement in the list.


Thank You Note

The Thank You Note will appear on the attendee's screen upon event registration. It has two parts: the heading and the text. As you can see in the screenshot below, the heading is in a larger font size than the text.
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Add Thank You Note

  1. Navigate to Engagement > Events > Event Settings.

  2. Click Thank You Note from the lefthand menu.

  3. Add your heading.

  4. Add your text.

  5. Your changes are automatically saved.

The Thank You Note is displayed for all events and is not event-specific. Event-specific communication is facilitated through Event Messages, such as confirmation and reminder emails and text messages, which are customized when editing your event.


Menus

Menu items are links displayed in the main menu and footer of your events site and event pages. You can add, edit, delete, or reorder menu items here.

Preview Menu Examples

Below, you will find screenshot examples of the menus in the header and footer:

Header Menu

  • Adding your Events Site to the menu will create a small home icon next to the link in the header. This icon helps visitors navigate back to the home page or, as we refer to it, your Events Site (see screenshot above).
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  • If you add external URLs, they will be marked with an external URL icon (see screenshot above).

Footer Menu

Add Menu Items

  1. Navigate to Engagement > Events > Event Settings.

  2. Click Menus from the lefthand menu.

  3. Click the plus button in the bottom right.

  4. Give your item a label (the display text of the link)

  5. Add the URL to the page you wish to link to. A few notes on URLs:

    • Clicking on your header logo will return visitors to your Events Site. However, if you want to add a menu item as an additional way to get back to the Events Site, use / for the URL.

    • To link to external URLs, you must include the HTTPS:// in the URL.

    • To link your Calendar View, use /calendar for your URL.

    • To link your Series Page, use /series for your URL.

    • To link to a specific event page, copy the end of the page URL starting with /event.

Change, Remove, or Reorder Menu Items

  1. Navigate to Engagement > Events > Event Settings.

  2. Click Menus from the lefthand menu.

  • To edit a Menu Item, click the pencil icon.

  • To remove a Menu Item, click the trash can icon.

  • To reorder a Menu Item, click and drag using the double arrow icon to the desired placement in the list.


Footer

The footer is the bottom area that appears on every page of your event site (see screenshot above for an example). You have a few customization options:

  • Show Navigation in Footer: Show or hide the footer menu links.

  • Footer Text: If you want to display any text, enter it here. Typical uses include contact information, address, social media links, etc.


Event Series

An event series groups related events, like orientation sessions or speaker series, into a cohesive collection.

  • Each series is accessible from a central Series Page, which lists all created and public event series.

  • Each series has its dedicated page.

This setting allows you to manage the introductory text on your central Event Series Page to tailor how you introduce the collection of events to your audience.

  • Show Intro Description: Choose to display or hide the introductory description text for your central event series page.

  • Add or Edit the Text: Enter your content in the Description Text field to add or modify the intro text. Changes are saved automatically as you type.


Domains

Primary Domain

Element451 automatically assigns your Events Site a primary domain and can not be edited. It will look something like this: fire.event451.sites.451.io.

Finding Your Primary Domain

  1. Navigate to Engagement > Events > Event Settings.

  2. Click Domains from the lefthand menu.

External Domain

While the primary domain URL is functional, it doesn't share the same institutional brand identity and trust as a URL ending in .edu. To that end, you can configure an external domain to mask or hide the primary domain and use a URL ending in your school name or abbreviation. You'll likely need to work with your IT or website team for this process.


Events Site Login

The Event Site Login feature is designed to streamline the login process for students visiting your events site. Utilizing a magic link system ensures that students can easily access their event registrations without remembering a password.

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